POST DATE: February 26, 2025
CLOSING DATE: March 12, 2025
TYPE OF EMPLOYMENT: Full Time Permanent
REPORTING TO: Vice President, Administration
LOCATION: Sault Ste. Marie, Ontario
HOW TO APPLY:
Please submit a cover letter and resume to [email protected], or to the Sault Ste. Marie Innovation Centre at 99 Foster Drive, Level Six, Sault Ste. Marie, Ontario, P6A 5X6.
WHY CHOOSE EMPLOYMENT AT SSMIC?
When you join the Sault Ste. Marie Innovation Centre (SSMIC), you’re not just joining a company—you’re becoming part of a vibrant team that is passionate about making a difference. We are dedicated to cultivating an environment where our team members can thrive, explore their passions, and hone their skills. Whether you’re tackling complex data challenges, collaborating with innovative thinkers, or crafting creative solutions, you’ll find opportunities here to grow professionally and personally.
At SSMIC, we value creativity, teamwork, and out-of-the-box thinking. We encourage each member of our team to push boundaries and bring their unique perspectives to the table. Every challenge is an opportunity, and we face each one with enthusiasm, determination, and a commitment to excellence.
If you’re looking for a workplace where your contributions matter, where your ideas are valued, and where you can make a real impact while doing work you love, SSMIC is the place for you.
JOB SUMMARY
SSMIC is seeking a Finance and Administrative Coordinator to support the finance and administrative functions of the organization including all divisions and potential subsidiaries (Harvest Algoma). This position will report to the Vice President, Administration. The ideal candidate will exercise good judgement in all situations with strong written and verbal communication, accounting, administrative, organization, and time management skills, along with the ability to maintain a realistic balance among multiple priorities. This position requires a confident individual who is capable of working independently and as part of a team and can exercise confidentiality and discretion within a deadline driven environment.
JOB DUTIES
• Assists with processing expense reports in accordance with SSMIC policies to ensure compliance and flags required items with the Vice President, Administration, including per diems accurately calculated; travel dates correspond with itineraries; accommodation and rental costs are reasonable; and all receipts are attached.
• Assists with the accounts receivable cycle, including codes and posts client invoices as requested and as per funding schedules; preparing monthly account statements; traces and resolves errors; monitors overdue accounts on a regular basis; follows appropriate collection efforts in accordance to SSMIC policy; posts payments received (credit card, cash, cheque, etc.); and prepares bank deposits on a weekly basis, and processes at the financial institution.
• Assists with the accounts payable cycle, including generating purchase orders when required; calculates, codes and posts vendor invoices and expense reports to accurately record eligible HST ITCs; obtains required approvals; traces and resolves errors; posts online payments; and generates cheque runs for review.
• Assists with the payroll process and is back up to the Senior Financial Coordinator.
• Completes and posts monthly bank and petty cash reconciliations for approval.
• Assists with human resource functions including coordinating resumes, onboarding, and maintaining staff files.
• Schedule meetings, record and distribute minutes and resolutions of meetings for Board of Directors, Executive, Finance and Audit, and Health and Safety committees.
• Participates as a member on the Joint Health and Safety committee and assists with monthly health and safety workplace inspections.
• Screen and direct phone calls, process incoming/outgoing mail, Purolator shipments.
• Provide reception duties including coordinating client arrivals and deliveries
• Coordinate meetings (ordering and setting up food), travel, and accommodation.
• Maintain and update various existing databases (Staff, Projects, Board, Key Distribution, Parking).
• Coordinate security ID, office keys, and parking permits for new employees.
• Maintain and order office and kitchen supplies.
• Other tasks as assigned and consistent with this role.
QUALIFICATIONS
• College diploma or an equivalent combination of education/experience.
• Minimum of two years’ experience in a senior administrative or executive assistant role.
• Knowledge of Sage accounting program.
• Strong administrative, organization, and relationship building skills.
• Ability to work independently and as part of a team to effectively prioritize and manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Ability to follow through and complete overlapping projects.
• Accuracy and attention to detail while working under tight deadlines.
• Expertise in MS Office Suite (Word, Outlook, Excel, PPT and Access).
• Discretion and confidentiality.
• Ability to speak in both official languages (English and French) would be considered an asset.
BENEFITS
In addition to a competitive compensation package, SSMIC provides a comprehensive benefits package that includes:
• Group Health Insurance Program
• Retirement Savings Plan
• Generous Vacation and Wellness Days
• Professional Development Program
NOTICE TO ALL APPLICANTS
Confidentiality of all applicants assured. Only those selected for interviews will be contacted and we thank all other applicants for their interest.
The Sault Ste. Marie Innovation Centre welcomes a diverse workforce. As a non-for-profit organization, we are committed to an inclusive, barrier-free recruitment and selection process and workplace. If you require any accommodations, please notify us and we will work with you to meet your needs.
